NYS – HYC JS Safety Plan

Apr 28, 2020 -- Posted by : Bill




Each business or entity, including those that have been designated as essential under Empire State Development's Essential Business Guidance, must develop a written Safety Plan outlining how its workplace will prevent the spread of COVID-19. A business may fill out this template to fulfill the requirement, or may develop its own Safety Plan. This plan does not need to be submitted to a state agency for approval but must be retained on the premises of the business and must made available to the New York State Department of Health (DOH) or local health or safety authorities in the event of an inspection.
Business owners should refer to the State’s industry-specific guidance for more information on how to safely operate. For a list of regions and sectors that are authorized to re-open, as well as detailed guidance for each sector, please visit: forward.ny.gov. If your industry is not included in the posted guidance but your businesses has been operating as essential, please refer to ESD's Essential Business Guidance and adhere to the guidelines within this Safety Plan. Please continue to regularly check the New York Forward site for guidance that is applicable to your business or certain parts of your business functions, and consult the state and federal resources listed below.

COVID-19 Reopening Safety Plan

Name of Business:  Huguenot Yacht Club
Industry:  Sports and Recreation Instruction
Address:  Harbor Lane West, New Rochelle, NY 10805
Contact Information:  Iris Vogel
Owner/Manager of Business:  Huguenot Yacht Club
Human Resources Representative and Contact Information:  Iris Vogel, Michael Cassidy


A. Physical Distancing. To ensure employees comply with physical distancing requirements, you agree that you will do the following:
• Ensure 6 ft. distance between personnel, unless safety or core function of the work activity requires a shorter distance. Any time personnel are less than 6 ft. apart from one another, personnel must wear acceptable face coverings.
• Tightly confined spaces will be occupied by only one individual at a time, unless all occupants are wearing face coverings. If occupied by more than one person, will keep occupancy under 50% of maximum capacity.
• Post social distancing markers using tape or signs that denote 6 ft. of spacing in commonly used and other applicable areas on the site (e.g. clock in/out stations, health screening stations)
• Limit in-person gatherings as much as possible and use tele- or video-conferencing whenever possible. Essential in-person gatherings (e.g. meetings) should be held in open, well-ventilated spaces with appropriate social distancing among participants.
• Establish designated areas for pick-ups and deliveries, limiting contact to the extent possible.
• List common situations that may not allow for 6 ft. of distance between individuals. What measures will you implement to ensure the safety of your employees in such situations?
Individuals will be required to wear face coverings anytime they are on HYCs premises including parking lots, grounds, docks and launches.
• How you will manage engagement with customers and visitors on these requirements (as applicable)?
Any visitors to HYC will be required to wear face coverings.  Signage will be posted conspicuously. Generally, there will be no visitors other than persons dropping off or picking up sailors.  Visitors will be encouraged to remain in their vehicles during drop off or pick up of their sailors.
• How you will manage industry-specific physical social distancing (e.g., shift changes, lunch breaks) (as applicable)?
There will be one shift per day and lunch will be conducted outdoors on picnic tables with individuals maintaining 6' distance.  Maximum occupancy per table is two people.  Lunches will be provided in individual pre-packaged boxes.


A. Protective Equipment. To ensure employees comply with protective equipment requirements, you agree that you will do the following:
• Employers must provide employees with an acceptable face covering at no-cost to the employee and have an adequate supply of coverings in case of replacement.
• What quantity of face coverings – and any other PPE – will you need to procure to ensure that you always have a sufficient supply on hand for employees and visitors? How will you procure these supplies?
We have procured 250 washable face coverings of which we will hand out five to each of our nine employees.
• Face coverings must be cleaned or replaced after use or when damaged or soiled, may not be shared, and should be properly stored or discarded.
• What policy will you implement to ensure that PPE is appropriately cleaned, stored, and/or discarded?
Employees will wear a freshly laundered face covering each day and new replacements are available at the office any time they are needed.  We are also keeping a supply of paper face coverings in case they are required or preferred.
• Limit the sharing of objects and discourage touching of shared surfaces; or, when in contact with shared objects or frequently touched areas, wear gloves (trade-appropriate or medical); or, sanitize
or wash hands before and after contact.
• List common objects that are likely to be shared between employees. What measures will you implement to ensure the safety of your employees when using these objects?
All employees and sailors have their own equipment such as life jackets, radios, safety boxes, and boats. No sharing of equipment is allowed.  The launches and coach boat will be cleaned and sanitized after each session, mornings and afternoons.  All coach boats will be equipped with sanitizer, paper towels and gloves.
B. Hygiene and Cleaning. To ensure employees comply with hygiene and cleaning requirements, you agree that you will do the following:
• Provide and maintain hand hygiene stations for personnel, including handwashing with soap, water, and paper towels, or an alcohol-based hand sanitizer containing 60% or more alcohol for areas where handwashing is not feasible.
• Where on the work location will you provide employees with access to the appropriate hand hygiene and/or sanitizing products and how will you promote good hand hygiene?
We will provide sanitizing products and hand washing stations in the bathrooms, sanitizing products by the picnic tables, in the office and on the coach boats.  We will promote good hygiene by posting signs.
• Conduct regular cleaning and disinfection at least after every shift, daily, or more frequently as
needed, and frequent cleaning and disinfection of shared objects (e.g. tools, machinery) and surfaces, as well as high transit areas, such as restrooms and common areas, must be completed.
• What policies will you implement to ensure regular cleaning and disinfection of your worksite and any shared objects or materials, using products identified as effective against COVID-19?
All common areas, bathrooms and lunch tables will be cleaned with soap and water after each use, twice a day.
C. Communication. To ensure the business and its employees comply with communication requirements, you agree that you will do the following:
• Post signage throughout the site to remind personnel to adhere to proper hygiene, social distancing rules, appropriate use of PPE, and cleaning and disinfecting protocols.
• Establish a communication plan for employees, visitors, and customers with a consistent means to provide updated information.
• Maintain a continuous log of every person, including workers and visitors, who may have close contact with other individuals at the work site or area; excluding deliveries that are performed with appropriate PPE or through contactless means; excluding customers, who may be encouraged to provide contact information to be logged but are not mandated to do so.
• Which employee(s) will be in charge of maintaining a log of each person that enters the site (excluding customers and deliveries that are performed with appropriate PPE or through contactless means), and where will the log be kept?
Our admin person will be in charge throughout the day of keeping a log of anyone entering the site other than regular staff.  The log will be kept in the office.
• If a worker tests positive for COVID-19, employer must immediately notify state and local health departments and cooperate with contact tracing efforts, including notification of potential contacts, such as workers or visitors who had close contact with the individual, while maintaining confidentiality required by state and federal law and regulations.
• If a worker tests positive for COVID-19, which employee(s) will be responsible for notifying state and local health departments?
Our admin person will be responsible of notifying the management who will contact NYS and the local health department.


A. Screening. To ensure the business and its employees comply with protective equipment requirements, you agree that you will do the following:
• Implement mandatory health screening assessment (e.g. questionnaire, temperature check) before employees begin work each day and for essential visitors, asking about (1) COVID-19 symptoms in past 14 days, (2) positive COVID-19 test in past 14 days, and/or (3) close contact with confirmed or suspected COVID-19 case in past 14 days. Assessment responses must be reviewed every day and such review must be documented.
• What type(s) of daily health and screening practices will you implement? Will the screening be done before employee gets to work or on site? Who will be responsible for performing them, and how will those individuals be trained?
In the event of an employee or sailor tests positive for COVID-19, all items and equipment used by said individual will be cleaned and sanitized, as well as any spaces the person might have come in contact with.
• In the case of an employee testing positive for COVID-19, how will you trace close contacts in the workplace? How will you inform close contacts that they may have been exposed to COVID-19?
In the event that an employee tests positive for COVID-19, all persons that have been in contact with this individual will be notified by phone and email.  They will not be allowed on HYC's premises until they self isolated for 14 days and tested negative thereafter.


Please use this space to provide additional details about your business’s Safety Plan, including anything to address specific industry guidance.
• As a sports instruction facility, we will transport sailors from land to the sailing docks in launches.  Maximum occupancy of the launches is two persons plus the driver.  
• Face coverings must be worn at all times.
• Arrival times of different groups are staggered to prevent crowding and allow for 6' distance at all times.
• The sailboats on the docks will be separated by 6' to maintain social distancing.  Groups of sailors will stay with their coach and not mix with other groups.
• Each sailor will be alone in their own boat which no one else uses during the session.  
• Each coach will be alone in their motor boat and boats will not be shared or exchanged without prior cleaning and sanitizing. Each coach will supervise 3-4 sailors on the water.
• After each session, sailors will return to land via the launches.
• Lunch will be provided in individual boxes which each sailor and coach will pick up and eat at the picnic tables with no more than two persons allowed at each table.
• All instruction will take place outdoors and activities will be canceled during inclement weather.

Staying up to date on industry-specific guidance:

To ensure that you stay up to date on the guidance that is being issued by the State, you will:
• Consult the NY Forward website at forward.ny.gov and applicable Executive Orders at  governor.ny.gov/executiveorders on a periodic basis or whenever notified of the availability of new guidance.

State and Federal Resources for Businesses and Entities


As these resources are frequently updated, please stay current on state and federal guidance issued in response to COVID-19.
General Information

Workplace Guidance
Personal Protective Equipment Guidance
Cleaning and Disinfecting Guidance
Screening and Testing Guidance


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